An audit of nearly $400 million in pandemic-response spending found instances in which Minnesota agencies exceeded emergency authority or failed to properly document purchases or track supplies.
The purchases were made in 2020 and 2021 during an unprecedented public health emergency, and amid time pressures to respond to the spread of COVID-19. State agencies still had responsibilities to ensure the public's money was well-spent, perhaps even more so as emergency increases in state and federal funding raised the risk of misuse, said Lori Leysen, a financial audit deputy in the Office of the Legislative Auditor.
"Having strong controls is even more important than ever," she said, "because you're creating the potential opportunity for fraud, waste and abuse."
The audit spot-checked about a third of the 637 state agency purchases coded as emergency responses to the pandemic. The resulting report, published Thursday, also called out the Minnesota Department of Health for inaccurate inventory records compared to its actual supplies of facemasks, gowns, COVID-19 tests and vaccines. A manual count found the discrepancies, which could leave the state confused about its actual needs.
"Especially at the beginning of the pandemic, when things were very critical and things were needed immediately, you needed to have that strong count right from the get-go," Leysen said.
Responses from agencies generally defended their work, noting that the highlighted purchases all complied with state laws — even if they deviated from usual practices.
The Department of Employment and Economic Development was faulted for a direct purchase in May 2020 of online skills training for furloughed or out-of-work Minnesotans, before it had emergency authority from Gov. Tim Walz to bypass the usual vendor selection process.
The Secretary of State's Office similarly made three purchases exceeding $450,000 without that authority, while the Minnesota Department of Education used emergency authority to spend $75,000 on a trauma information tool kit that the legislative auditor deemed a non-emergency expense. The tool kit was proposed before the pandemic and wasn't completed until the end of 2022.